Application Forms for Documents Related to Family Registers and Resident Records (etc)

Type of Application Form

In-person Application Form

Postal Application Form

Documents related to Family Registers
(戸籍//Koseki)

Family Register (complete record)
(戸籍全部事項証明書(戸籍謄本)//Koseki zenbujikō shōmeisho (koseki tōhon))

Family Register (individual record)
(戸籍個人事項証明書(戸籍抄本)//Koseki kojinjikō shōmeisho (koseki shōhon))

Application Form for Documents Related to Family Registers (Japanese)

Application From for Documents Related to Family Registers (via post)
(Japanese)

Example Application [PDFファイル／655KB]

Removed Family Register (complete record)
(除籍全部事項証明書(除籍謄本)//Joseki zenbujikō shōmeisho (joseki tōhon))

Removed Family Register (individual record)
(除籍個人事項証明書(除籍抄本)//Joseki kojinjikō shōmeisho (joseki shōhon))

Invalidated Family Register (complete record)
(改製原戸籍謄本//Kaisei genkoseki tōhon)

Invalidated Family Register (individual record)
(改製原戸籍抄本//Kaisei genkoseki shōhon)

Family Register Attachment
(including Removed Family Register Attachment)
(戸籍の附票の写し//Koseki no fuhyō no utsushi）

Certificate of Identification
(身分証明書//Mibun shōmeisho)

Certificates of Entries Recorded on Notifications
(届書記載事項証明書//Todokesho kisaijikō shōmeisho)

Resident Record
(住民票の写し//Jūminhyō no utsushi)

(including Removed Resident Record)

Application Form for Resident Record (Japanese)

Application Form for Resident Record (via post) (Japanese)

Example Application [PDFファイル／624KB]

Certificate of Entries Recorded in Resident Record
(住民票記載事項証明書//Jyūminhyō kisaijikō shōmeisho)

Certificate of Moving-out
(転出証明書//Tenshutsu shōmeisho)

Please use the Notification of Change of Resident Register (住民異動届//Jyūmin idō todoke) forms available at municipal government offices.

Notification of Moving-out (via post）
(Japanese)

Note: please use this form if you have already moved to a new address outside Hiroshima City.

Personal Seal Registration Certificate
(印鑑登録証明書//Inkan tōroku shōmeisho)

Application for Issuance of a Personal Seal Registration  Certificate (Japanese)

Personal Seal Registration
(印鑑登録//Inkan tōroku)

Application to Register a Personal Seal
(Japanese)

Discontinuing Personal Seal Registration (etc)
(印鑑登録廃止等//Inkan tōroku haishi)

Application to Discontinue Personal Seal Registration (etc) (Japanese)

When applying via proxy
(applications to register a personal seal or discontinue a personal seal registration)

Notification of Proxy (for personal seal registration) (Japanese)

When applying for certificates via proxy

Letter of Proxy (for applications for various certificates) (Japanese)

When notifying a change of address via proxy

Letter of Proxy (for notification of change of address) (Japanese)