Special Procedures for Resident Record in the Case of Moving in/outTo Non-Japanese Residents

Those who have a Basic Resident Registration Card can go through the procedures for moving in merely by visiting the municipal office of their new address, taking their Basic Resident Registration Card with them, if they submit a Moving-out Notification by mail to the municipal office of their former address in advance.

Since July 9, 2012, it has been possible to use your Basic Resident Registration Card in the municipality of your new address. Please take the necessary procedures at the municipal office of your new address when you file a Moving-in Notification.

When you have a Basic Resident Registration Card

1. Send a Moving-out Notification by mail to the municipal office of your present address in advance.
2. File a Moving-in Notification at the municipal office of your new address, presenting your Basic Resident Registration Card.

(Reference) Ordinary procedures

1. File a Moving-out Notification at the municipal office of your present address and obtain a Moving-out Certificate.
2. Submit the Moving-out Certificate to the municipal office of your new address and file a Moving-in Notification.

a Those eligible for these procedures

Those who have their Basic Resident Registration Card

(If any member of a household who moves out has his/her Basic Resident Registration Card, he/she can file a Moving-out Notification on behalf of the other members.)

b Procedures for moving out

• Place of submission
  Submit a Moving-out Notification to the municipal office of your present address by mail or other methods.
• Period of submission
  At least 14 days before the day of moving out
• Moving-out Notification
  Enter the following items on letter paper.
  • The fact that this is a Moving-out Notification
  • The fact that you have a Basic Resident Registration Card
  • Date of notification
  • Scheduled date of moving out
  • Name of notifier
  • Seal (or signature ) of notifier
  • Contact information of notifier (day phone number)
  • New address and name of the head of the household
  • Former address and name of the head of the household
  • Names, dates of birth, and gender of persons who will move out

c Procedures for moving in

After the Moving-out Notification reaches the municipal office of your former address (it usually takes a few days), file a Moving-in Notification at the municipal office of your new address, presenting your Basic Resident Registration Card, within 14 days of moving in. (Your personal information number for the card is required.)

(Note) You cannot file a Moving-in Notification directly through the website of the municipal office.

Inquiries regarding this site

Ward Administration Section, General Affairs Division, Planning and General
Tel：082-504-2112 / FAX：082-504-2069
E-mail：soumu-kusei@city.hiroshima.lg.jp