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Article ID:0000272612Updated on:2022年4月7日更新印刷ページ表示

Standard Guidelines for Events and Gatherings Organized by the City of Hiroshima (revised 3/23/2022)

As of March 23, based on the Act on Special Measures for Pandemic Influenza and New Infectious Diseases Preparedness and Response and the Hiroshima Prefectural Government's events policy, the City of Hiroshima will hold its events* following the below guidelines until further notice.

We ask all citizens and private entities organizing events to adhere to these guidelines as well.

* An "event" is defined as a one-time performance or similar aimed at securing an indeterminate large number of participants by reservation, ticketing, time slots, other methods, and includes those held by Hiroshima City public interest corporations.  

1. Participant Numbers

Events may be held using the table below as a guideline for participant numbers, on the assumption that industry-specific guidelines (set by industry bodies) are strictly followed, and infection prevention measures are implemented as detailed below.

The limit on participant numbers will be whichever is the smaller of: (A) (a flat limit) or (B) (a limit calculated as a percentage of venue capacity)

 

Basic criteria

Criteria for events with Infection Prevention Safety Plans*

(A)

Maximum participants

Whichever is the larger of:

  • 5,000 people
  • 50% capacity

Full capacity

(B)

Percentage of capacity

  • No use of loud voices**: 100%
    (If no set capacity, allow enough space that people do not touch)
  • Use of loud voices: 50%
    (If no set capacity, allow adequate distance*** between people)

100%
(If no set capacity, allow enough space that people do not touch)

* These are events that ensure no use of loud voices, and where participant numbers exceed both 5,000 people and 50% capacity.

** “Use of loud voices” is defined as "Spectators and other participants using their voices 1) at a higher volume than normal and 2) repetitively or continuously." Events that actively promote use of loud voices, or that do not adequately implement necessary measures to prevent use of loud voices, are considered "events with use of loud voices."

*** ”Adequate distance” is defined as 2 meters whenever possible, and minimum 1 meter. If this is difficult to maintain, cautiously consider whether to go ahead with the event.

2. Infection Prevention Measures

When holding events, implement the necessary basic measures outlined in Neccesary Infection Prevention Measures When Holding Events (Japanese).

3. Food and Beverages

At events with food and beverages, continue to ask that participants refrain from eating and drinking except for in spaces created for that purpose (e.g., spectator seats). However, this does not apply in situations where appropriate measures are taken, such as only removing masks when eating and drinking and shortening time allocated for eating and drinking to reduce time spent with masks removed.

4. Prevention Measures Checklist

For events held within the criteria under 1. Participant Numbers above, create a checklist of infection prevention measures and other information. Published the checklist online and store it for one year from the last day of the event.

After the event, create and store an Event Outcome Report. In the event that use of loud voices takes place, or an infection cluster occurs, submit the Event Outcome Report to the Prefectural Government.

5. Infection Prevention Safety Plans

If an event will not involve use of loud voices, the basic criteria in 1. Participant Numbers above may be relaxed with the drafting and submission of an Infection Prevention Safety Plan.

  1. This applies to events that ensure no use of loud voices, and where participant numbers exceed both 5,000 people and 50% capacity. (Events involving use of loud voices are ineligible.)
  2. Draft an Infection Prevention Safety Plan and receive confirmation from the Prefectural Government. Submit an Event Outcome Report to the Prefectural Government roughly one month after the event’s conclusion.
  3. If a State of Emergency or Semi-State of Emergency is declared after they have given confirmation for an event, the Prefectural Government will, as a rule, request use of the Vaccine and Testing Package System in cases where participant numbers exceed (Semi-)State of Emergency guidelines. However, if case numbers are increasing rapidly and there is threat of strain on the medical system, be aware that the Prefectural Government may issue formal requests for heavy restrictions on activity instead of use of the Vaccine and Testing Package System.

Participant Number Criteria During a State of Emergency (Japanese)

6. Procedures Involved in Holding Events

Carry out all necessary procedures indicated by the Prefectural Government in Procedures Involved in Holding Events (Japanese).

Reference

7. Inquiries

For inquiries regarding the City's events policy

Medical Services Policy Division, Health Department, Health and Welfare Bureau

  • Tel: 082-504-2668

For consultation regarding events organized by citizens and private companies

Planning Coordination Section, Policy Planning Division, Planning and Coordination Department, Planning and General Affairs Bureau

  • Tel: 082-504-2014, 082-504-2025

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