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Article ID:0000186611Updated on:2020年9月17日更新印刷ページ表示

[UPDATE] Standard Guidelines for Events and Gatherings Organized by the City of Hiroshima (revised 9/16/2020)

In line with the national and prefectural government policies of holding events, events held by the City of Hiroshima* will adhere to the guidelines below from September 19 to November 30.

We ask all citizens and private entities organizing events and gatherings to adhere to these guidelines as well.

*Includes events held by Hiroshima City public interest corporations.

Holding Events

(1) In addition to strict adherence to basic infection prevention measures: limit the number of participants, use social distancing guidance, encourage thorough hand washing, set up hand sanitizing stations, wear masks, ventilate indoor areas, etc., implement infection prevention measures based on the PDF below (“Prevention Measures Checklist”). Participant number guidelines are detailed below.

(1-a) On the premise that business and industry guidelines will be revised based on the knowledge gained thus far, participant numbers shall be limited to either (a) maximum participant numbers or (b) capacity (whichever is smaller) in cases where the implementation of necessary infection prevention measures can be assured (see the “Conditions for Easing Maximum Capacity and Participant Numbers” PDF below).

Maximum Participant Restrictions

  • 50% capacity for venues with a capacity of more than 10,000 people; limit of 5,000 people for those with a capacity of 10,000 or less.

For venues with no set capacity:

  • Events which do not involve cheering or using loud voices: ensure enough space between participants so that close contact does not occur (enough space so people do not touch one another)
  • Events which involve cheering or using loud voices: ensure at least 1 meter between participants

Capacity Restrictions

  • Capacity limited to 100% or less for events which do not involve cheering or using loud voices
    For venues with no set capacities: ensure enough space between participants so that close contact does not occur, and, in the case that participants are moving freely within the venue AND proper conduct cannot be guaranteed at entrance/exits or within the venue, refer to (2).
  • Events at which cheering or using loud voices are expected: on top of assuring that loud voices are not used, leave one seat empty between different groups (or individuals); however, in the case of groups (limited to 5 people or less), there is no need to leave seats empty between members of the same group. In cases such as these, participant numbers may exceed 50% of the maximum capacity.
    For venues with no set capacities: ensure at least 1 meter between participants, and, in the case that participants are moving freely within the venue AND proper conduct cannot be guaranteed at entrance/exits or within the venue, refer to (2).

For events which do not fall under the (1-a) above:

  • Indoor events: participants shall be limited to 5,000 people or less and fill only half the capacity of the venue.
  • Outdoor events: participants shall be limited to 5,000 people or less and social distancing of at least 2 meters must be enforced.

 (2) Regarding events such as festivals (fireworks festivals, outdoor festivals, etc): events which expect participants travelling from across the country or a wide region, or events at which it is difficult to keep a records of participants should consider all possibilities for their event, including cancellation. Specifically, when holding events, ensure enough space between participants, and, if it is difficult to maintain space between participants, carefully consider proceeding with the event.

(3) Regarding events which are planned to proceed: those with even a mild cough, sore throat, fever, or are otherwise sick, and those who have travelled to an area or country with a high infection rate in the past two weeks shall NOT attend. An announcement must be made via the City of Hiroshima website, etc, encouraging those who feel unwell or are otherwise worried about their health NOT to attend. In line with this, we will also announce on the City of Hiroshima website and via other channels our intention to refund participants who can no longer attend events or gatherings due to the reasons stated above.

(4) Events which include participants travelling from across the country OR events which expect over 1,000 participants: consult with Hiroshima Prefecture in advance regarding event requirements.

General COVID-19 Infection Prevention Measures

  • Strictly adhere to basic infection prevention measures: limit the number of participants, use social distancing guidance, encourage thorough hand washing, set up hand sanitizing stations, wear masks, ventilate indoor areas, etc.
  • Gatherings held pre/post-event or during breaks/intermissions should be strictly avoided.
  • Come up with measures based on examples from the New Way of Living guidelines which take into consideration the characteristics of your event.
  • Prevent heatstroke by making use of the Heatstroke Prevention Tips in the New Way of Living guide.
  • Inform event participants of the Ministry of Health, Labor, and Welfare COVID-19 Contact Confirming App Cocoa<外部リンク>. The app will alert users who may have had contact with those who tested positive for COVID-19, helping to stop the spread of the virus.
  • If your event features food products: those preparing and serving the food must wear masks and wash their hands thoroughly; avoid putting food out on large plates for participants to share, and ensure proper distance between seats and tables.

Inquiries from Citizens Regarding City-Organized Events

Medical Services Policy Division, Health Department, Health and Welfare Bureau

  • Tel: 082-504-2668

Inquiries from Citizens Regarding Private Events

Planning Coordination Section, Policy Planning Division, Planning and Coordination Department, Planning and General Affairs Bureau

  • Tel: 082-504-2014, 082-504-2025

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